The Association Planners of Georgia (APG)
has the capacity and experience to organize individual events ranging in size from 20 to 3,000 attendees. APG also manages regularly scheduled events throughout the year and is equipped to perform key administrative functions for professional associations. In short, APG “takes the worry” out of the detailed planning necessary for our clients to have a successful association meeting or special event.

Aside from the ability to efficiently organize and perform the onsite management of association and special events, APG has a proven track record of handling daily administrative and financial functions for our clients. These functions include:

· Maintenance of corporate records
· Production of financial statements
· Database maintenance
· Efficient internal communications
· Timely reports to the client

Susan Stottlemyer, Owner and Chief Executive Officer, founded APG in 1996. APG’s experience and attention to detail ensure a thorough knowledge of area venues and of best practices for both association support and for delivering successful, well-budgeted events. APG has an exceptionally strong track record and specifically targets the Georgia group/association market.

APG currently delivers ongoing meeting support for:

• Atlanta Ad Club (AAC)

• Atlanta CEO Council

• American Marketing Association (AMA)

• Atlanta Interactive Marketing Association (AiMA)

• Atlanta IT Alliance (AITA)

• Atlanta Telecom Pros (ATP)

• Customer Relationship Management Association (CRMA)

• Financial Executives International (FEI)

• Georgia Coach Association (GCA)

• Georgia Indo-American Chamber of Commerce (GIACC)

• Institute for Enterprise and Innovation (IEI)

• Magazine Association of the Southeast (MAGS)

• MIT Enterprise Forum of Atlanta

• National Association of Women Business Owners - Georgia (NAWBO)

• Possible Woman Foundation International (PWFI)

• Professional Women’s Information Network (ProWIN)

• Society for Marketing Professional Services (SMPS)

• The Southeast Medical Device Association (SEMDA)

• TechLINKS

• Technology Association of Georgia (TAG)

• The Indus Entrepreneurs (TiE)

• Wireless Technology Forum (WTF)

• Women in Technology (WIT)

APG also supports a variety of large special events including:

• AJC Top 100 Public Companies

• AIMS - Atlanta Integrated Marketing Summit

• AMA Amy Awards

• Billian Publishing - Atlanta Woman Magazine, B2B, Catalyst

• Business Intelligence Summit (TAG)

• CEO Council Ion Venture Forum

• Corporate Intellectual Property Institute (CIPI)

• CRMA National Conference

• Excalibur Awards (TAG)

• GAMMA Awards (MAGS)

• Georgia Technology Celebration (TAG)

• GIACC Annual Gala & Golf Event

• Lease Plan Casino Night Event

• MasterMind Training Boot Camp

• Magazine Association of the Southeast Conference & Golf Event

• NASABA Conference

• NAWBO We Awards Conference

• NetIP Conference

• PtCT Annual Conference

• ShowSouth (ADDY Awards)

• TAG/MIT Forum: Logistics Conference

• TiECon Annual Conference

• Women in Technology (WIT) Connect

• Woman of the Year in Technology (WOTY)

APG’s Capabilities
APG can help with part or all of the logistical activities of your meetings. Our goal is to handle all of the details so organizers and attendees can participate and enjoy their meeting, rather than focusing on the myriad of activities necessary to deliver a successful, effective, well-budgeted event. We customize our responsibilities based on your needs. We coordinate all or part of:

• Pre-registration

• Communication with all Organizers (Exec. Boards, Board of Directors, etc.)

• Communication & Coordination of Speakers, Panelists

• Any print needs (brochures, handouts, signs)

• Mailings - Snail & Email

• Venue (locations, contracts, spec.'s, set up)

• Food & Beverage

• Audio Visual set-up coordination

• Registration tables

• Nametags

• Collection of dues, fees & issue receipts

• Database maintenance

• Memberships

APG can also provide the following services:

• Podcasting/Videostreaming

• Complete Financials w/reports on a monthly basis (Quickbooks)

• Email Campaigns

• Website Management

APG’s Role
APG’s role can be customized to give maximum support to your organization or association. For example, one of my clients is The Indus Entrepreneurs (TiE) Atlanta. For TiE Atlanta, I function as the Executive Director. Their contact person provides APG with the speaker’s name and contact information. We then contact the speaker for a bio and meeting topic. This information is passed to our public relations company to issue a press release, sent to the printer for the brochure layout, and shipped to the company that handles the TiE web site. APG ensures that the information is coordinated, proof-read, and processed in a timely manner.

APG can also coordinate all contracts and proposals for catering, for audio-visual requirements, for venue layout, and for any detail necessary for the success of your event. Other support activities include database maintenance, email blasts to advertise your meeting/event, reminders to sponsors, and communication with speakers, panelists, vendors or anyone who is connected to the event. We ensure that they understand their responsibilities, the logistics, and have everything they need to arrive on time and ready for their role in delivering a successful presentation for your organization.

If APG is chosen to support your meeting or event, we start to ensure success by immediately implementing a thorough communication strategy. We promptly respond to any requests for information about your event. And, throughout the support process, I communicate often with your executive committee to keep them updated.

On the date of your event, APG representatives typically arrive a minimum of 2 hours prior to the start of the meeting. We bring all registration materials and either the APG site coordinator or I review your association’s needs with the venue representative. We make sure that the layout and specifications are exactly as you requested. As event time nears, my qualified, trained staff is stationed to handle nametags, memberships, entrance fees, questions, and updates to your association’s onsite contact person.

After the event, we provide a one page recap report that covers the number and name of attendees, payments collected, and a summary of event evaluations, if evaluations are requested. All funds are handled securely and will be promptly submitted to your association. From the recap report, APG has the ability to update your association’s database and begin preparation for your next scheduled event.

APG’s Focus
I hope this overview gives you sufficient insight into the services APG provides. Our customers are very important to us and our business model is based on trust and quality service. Know that our goal is to customize meeting support to consistently meet your expectation for a well-planned, well-executed, well-budgeted event. APG clients have had consistently successful meetings and in many cases have come significantly below their budgets by letting APG coordinate the logistics and fiscal functions for their association meetings.

Feel free to contact me with any questions. Please e-mail me directly at: susan@yourapg.com to arrange a time that we can talk. I do hope you will consider using APG for all of your event and association support needs.

Kindest regards,

Susan Stottlemyer
Association Planners of Georgia (APG)
Founder & CEO
susan@yourapg.com
770.381.9616 phone
678.302.7635 fax